13 Dec Written Communication in Legal Definition
The second type of legal writing is persuasive. Examples of this type are calls and negotiation letters written on behalf of a client. The lawyer must convince his audience without provoking a hostile reaction due to disrespect or waste of time of the recipient with useless information. When submitting documents to a court or administrative authority, they must respect the required style of documents. This gives everyone involved enough time to prepare a message that is impossible in other forms of communication where response and feedback should be quick. Written communication can be considered a legal document, so it is necessary that the words chosen are careful and the language is clear, complete, correct, concise and professional. One of the advantages of using written forms of communication is that written messages do not need to be delivered spontaneously. Instead, they can be edited and revised several times before shipping, so that the content can be optimally designed. Another advantage is that written communication provides a permanent record of messages and can be stored for further study. Because they are permanent, written forms of communication also allow recipients to take more time to review the message and provide feedback. For these reasons, written forms of communication are often considered more appropriate for complex business messages that contain important facts and figures. Other benefits often associated with good writing skills include increased client satisfaction; improve efficiency between organizations; and the improvement of the image in the Community and in industry. Written communication is used when a company needs to share or discuss critical technical issues that require complex numbers, facts, data, and explanations.
The legal profession has its own unique citation system. While it serves to provide the experienced reader with enough information to evaluate and retrieve the cited authorities, it may seem intimidating to the layman at first. The rules of the Court generally determine the format of summons required for all pleadings or pleadings filed with the court. These rules have not kept pace with the evolution of legal research technology. In recent years, online and disk-based legal collections have become essential research tools for many lawyers and judges. As a result of these changes, there is increasing pressure on those ultimately responsible for citation standards, namely the courts, to establish new rules that no longer require a publisher`s printing ribbon (produced more than a year after a decision has been rendered) to be the most important reference. (See reports from the Wisconsin Bar and GER.) Several jurisdictions have responded and many more will certainly follow. Written communication is corporate communication. Companies use it to convey messages to the public, give instructions, and communicate with other companies. Written communications must be carefully drafted and contain accurate and clear information. The basic process of communication begins when a fact or idea is observed by a person. This person (the sender) may decide to translate the observation into a message and then transmit the message to another person (the recipient) via a means of communication.
The recipient must then interpret the message and inform the sender that the message has been understood and that appropriate action has been taken. There are generally two types of legal drafting. The first type requires a balanced analysis of a legal problem or issue. Examples of the first type are inter-office memos and letters to clients. To be effective in this form of writing, the lawyer must be sensitive to the needs, interests and backgrounds of the parties to whom he or she is addressing. A memorandum to a partner in the same law firm detailing definitions of basic legal concepts would be inefficient and inconvenient. On the other hand, their absence of a letter to a client without legal training could serve to confuse and complicate a simple situation. However, there are also potential pitfalls associated with written communication. Unlike oral communication, where impressions and reactions are exchanged immediately, the sender of the written communication usually does not receive immediate feedback on his message. This can lead to frustration and uncertainty in business situations where a quick response is desired. In addition, written messages often take longer to compose, both because of their information-rich nature and because of the difficulties many people have in writing such correspondence. However, many companies have taken a proactive stance to address the latter issue.
Given the large number of workers struggling with their writing skills, some companies have begun offering on-site writing courses or enrolling employees in business writing workshops offered by professional training organizations, colleges and community education programs. Email has become a very popular tool for corporate communication in recent years. His ability to quickly and easily convey important business communications has made him a communications workhorse for businesses of all sizes and orientations. However, many users of email technology pay little attention to basic grammar and format rules when compiling their letters, even when writing business correspondence addressed to customers, suppliers, business partners, or internal colleagues. This sloppy style of correspondence reflects a lack of professionalism and can give the recipient an equally unprofessional view of the company behind the message. The lightness and informality of the medium should not be confused with the writing necessary to use it correctly. In light of this unfortunate trend, many business experts advise companies to install firm guidelines for the tone, content, and form of email correspondence.